Call for Tender: Redesign and Maintenance of IEA Bioenergy Website
Jul 2026
BulletinsPublications
The IEA Bioenergy Technology Collaboration Programme (IEA Bioenergy TCP) is seeking tenders from qualified organizations to redesign the IEA Bioenergy website, migrate the content, and take care of the annual maintenance of the new website.
It is expected that the contract will be awarded between October and November 2026. The work should commence in December 2026 or January 2027 at the latest, and it should be completed by July 2027 (including migration of the content).
The closing date for submission of tenders to arossi@biosmartstrategies.com is the 4th September 2026.
CLARIFICATION QUESTIONS
| Clarification Question | Response | |
| 1 | Have I understood correctly that the €50,000 covers the design and migration, and that a separate quote needs to be provided for maintenance? | That is correct. The US$50,000 cap (please note that this is USD and not EUR) is for design and migration. A separate quote should be provided for the annual cost for website maintenance. |
| 2 | As I understand it, ETA Florence will retain full responsibility for the content and will also upload the relevant texts, videos, etc. to the website itself, as well as running the webinars? Does that mean no support costs need to be factored in for this? I’m asking because I’m not entirely clear whether the webinars will be run via the website, and whether technical support will be required for this? | That is correct. Content management (other than the migration of existing content) and organization/management of events (e.g., webinars) are not covered by this tender, so no support costs should be factored in for these activities.
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| 3 | Content and Migration Scale: Could you provide the approximate total volume of content currently hosted across the 20 multisites? Specifically, what is the estimated number of pages, PDFs, publications, and media files that require migration? |
Pages: around 600 PDFs: around 8,000 Publications: around 4,000 |
| 4 | Members’ Area Authentication: Is the current members’ private area integrated with an external identity management system (e.g., Azure AD, OAuth, or an external CRM), or does it rely solely on native WordPress user credentials? | Members’ Area Authentication rely solely on native WordPress user credentials. |
| 5 | Brand and Visual Assets: Does IEA Bioenergy already have updated brand guidelines, UI kits, or style guides ready for the redesign, or is the contractor expected to develop the visual identity from the ground up? | The website should be developed based on IEA Bioenergy’s visual identity, which already exists (even though we have no dedicated manual/guidelines on it). |
| 6 | Accessibility Auditing: To meet WCAG 2.2 AA standards, does IEA Bioenergy expect a third-party audit and formal certification, or will standard automated testing and self-certification by LOBA’s QA team suffice? | Self-certification by LOBA’s QA team is sufficient. |
| 7 | Are independent web studios eligible to apply, provided they can meet the technical, migration, accessibility, and maintenance requirements? | Yes, independent web studios are eligible to apply, provided they can meet the technical, migration, accessibility, and maintenance requirements described in the call. |
| 8 | Please confirm whether a tender may be submitted by a prime contractor with a fully disclosed specialist delivery partner or consortium member, and whether the required three redesign examples, three maintenance examples and three client references may include qualifying work performed by that named partner and the proposed personnel. | Yes to both questions, as long as responsibilities, ownership, personnel, relevant experience and contractual accountability are clearly identified. |
| 9 | Must all three contactable references be third-party clients, or may references include partner organisations or responsible persons for candidate-operated properties? | Ideally, at least some of the contactable references would be third-party clients, while the rest could be partner organizations. |
| 10 | Could you please confirm whether the website redesign will involve upgrading the content management system, or is the focus primarily on enhancing the site’s connectivity, visuals and user experience? | The redesign should involve all of these elements. |
| 11 | Are there any specific accessibility guidelines or technical standards that must be adhered to during the migration process? | Tenderers should describe their proposed approach to content migration, including all relevant technical specifications. |
| 12 | Would the maintenance phase include ongoing content support, or is it strictly limited to technical maintenance and security updates? | Maintenance would be strictly limited to technical maintenance and security updates. |